This is a mixed duty, full performance position involving coordination and performing a wide range of employee benefits and payroll duties for NHREC, to include the quarterly and annual submission of federal and state tax forms. Incumbent assigned to position will perform complex calculations relating to wages, overtime, various deductions, and is responsible for maintenance of payroll records and the processing of all payrolls. This position communicates payroll issues accurately, efficiently, orally and written.  Work involves the coordination of NHREC's employee benefits including medical, dental, vision, retirement, disability and wellness programs for employees and retirees. Counsels’ employees on various aspects of benefits including the retirement plans of the Virginia Retirement System.  Plans and conducts new employee benefits orientation sessions.  Surveys other school divisions and private industries to maintain a competitive benefits plan for employees. 

ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed.)

• Processes monthly payroll and is responsible for uploading or transporting the ACH data files to the bank for direct deposits and VRS contributions.
• Receives and computes all payrolls, makes deductions for income tax, health and medical insurance, etc. Maintains records covering all deductions; maintains records of staff leaves and absences.
• Responsible for initializing, updating, and the implementation of NHREC payroll system.
• Participates in reviewing employee benefits plans; certifies eligibility of employees for the Center health plan, dental, and income protection plans.  Performs follow-up if an employee has a problem with any of their insurance needs.
• Participates in the maintenance of a system for payroll records for NHREC employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, retirement, benefits, leave, etc.
• Performs a variety of complex computations relating to wages, overtime, short term disability, and payroll deductions; communicates those computations both written and orally. 
• Completes all tax forms and reports relating to payroll matters (monthly VRS reports, billings for deductions, VEC quarterly reports, Federal quarterly reports, W-2s, 1095C’s and End of Year reports).
• Keeps track of which VRS plan an employee belongs to and their voluntary and mandatory contributions.
• Submits various payroll files electronically in support of payroll and VRS contributions.
• Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculations.
• Researches new trends in benefits plan design and analyze appropriateness for implementation within current NHREC benefit offerings.
• Conducts benefits orientation sessions for all new employees.
• Responsible for reconciling monthly invoices for various voluntary and involuntary withholdings such as VRS, garnishments, liens, child support, and various benefits.
• Performs all aspects of W2 and ACH reporting to include printing and distributing W2’s and 1095C’s.
• Acts as the payroll records administrator ensuring proper compliance with the various federal, state and local laws affecting the maintenance and retention of all payroll records.
• Process monthly leave accruals, time and attendance.
• Counsels’ employees on the retirement plan and assist in the application process for retirement benefits.  Responds to inquires on beneficiary changes.
• Counsels’ beneficiaries and family members regarding death claims for current employees and retirees.
• Provides benefits information to NHREC retirees on a regular basis.
• Oversees the administration of the COBRA and HIPPA compliance.  Assures the appropriate notifications are given to employees in accordance with federal regulations. 
• Track and processes FMLA.
• Prepares announcement material, booklets, newsletters, and other media for communicating new plans to employees. 
• Process ACA eligibility notifications.
• Maintains a high level of confidentiality.
• Ensures that benefits inquiries and complaints are handled in a quick, equitable and courteous manner.
• Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.
• Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay.
• Regularly performs leave accruals, data review and maintenance, to include leave history corrections as warranted. Coordinates the transfer of sick leave balance information per school board policy.
• Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

• Associate Degree (Bachelor's degree preferred) in payroll administration or related field.
• Must possess a comprehensive knowledge of payroll tax withholding laws and programs, legal requirements for court ordered deductions, including but not limited to child support, garnishments, bankruptcy, FMLA, FLSA, COBRA, HIPAA, and related regulations.
• Must possess a comprehensive knowledge of employee benefits administration to include flexible benefits and retirement programs. Knowledge of Virginia Retirement System plans preferred.
• Experience with computerized payroll systems
• Google Suite proficient
• Must possess the ability to maintain complex financial records and prepare records and statements, make mathematical computations quickly and accurately, and post accounts with speed and accuracy. Some responsible experience in human resources in an education institution preferred.
• Must possess the ability to interpret regulations; collect, analyze, and evaluate data; and assist with recommendations and policy revisions.
• Must possess excellent analytical, organizational and communication skills and the ability to establish and maintain effective working relationships with NHREC staff at all levels.