GENERAL STATEMENT OF DUTIES

 The employee in this position is responsible for performing professional level accounting, budgeting and related finance management activities involved in receipts and disbursements of funds, maintenance of records and processing of required documents and reports. The work involves reviewing and approving invoices for payment, processing accounts payable, preparing financial statements, and maintaining an online general ledger system.  The incumbent plans, organizes work referring policy and unusual procedural problems to the Director of Finance.

 

ESSENTIAL FUNCTIONS

Prepares invoices/billing statements for all payments due from school districts and other sources including Governor's School tuition, Special Education, C&T, fees for services, etc. on a scheduled basis and as necessary.  Prepares billing statements for other clients as necessary.  Receives funds and deposits into bank, monitoring outstanding receivables and revenues received

 

Tracks orders to ensure correct receipt and reviews and verifies vendor invoices/bills for accuracy before processing payment. Mails/distributes checks.

 

Reconciles and controls the General Ledger and subsidiary accounts of NHREC funds.  Monitors the accounting/financial processes to ensure that financial statements accurately reflect NHREC’s financial position.

 

Creates and enters journal entries for certain transactions.

 

Assists in projecting expenditures and monitors, analyzes, and reports on the expenditures of allocated budget funds in schools.

 

Maintains an online automated accounting system for all budget disbursements by source of funds, location, programs, and objects.

 

Maintains vendor files. Reviews and verifies vendor invoices/bills for accuracy and correct budget codes before processing. Processes 1099-NEC and 1099-MISC forms.

 

Processes Local Travel requests and Requests for Reimbursement forms submitted by staff prior to payment.

 

Processes travel/conference requests prior to Executive Director's approval.  Reconciles final travel report after completion for receipts, accuracy and payment if required. 

 

Recommends to the Director revisions to financial policies and procedures in order to provide for better financial management.

 

Works with Finance Director to manage grant funds and reporting processing.

 

Provides assistance to auditors as required.

 

Performs related duties as required or assigned.

 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

• Possession of a bachelor’s degree in Accounting, Finance, Business Administration, or a related field, along with a minimum of two (2) years of experience in an accounting or finance role, preferably within an educational environment.
• Demonstrated knowledge of educational accounting procedures and practices, including experience with financial operations and related applications, is required, and of automated financial systems and application.
• Thorough knowledge of professional and technical accounting programs, regulations, policies and record-keeping practices, and of office procedures, routines, and equipment.
• An equivalent combination of education and relevant experience that provides the requisite knowledge, skills, and abilities will also be considered. Experience in educational finance and/or grants management is preferred.
• Thorough knowledge of computerized accounting applications and procedures.
• Strong analytical skills.
• Ability to communicate effectively, orally and in writing, to work well with others, and to respond to inquiries with accuracy and in a timely manner.