Class Code: 530   |   Grade: 16   |   FLSA Status: Exempt   |   Reports to: Chief Executive Officer  |  Location: Butler Farm Campus and Woodside Lane Campus  

 

General Statement of Duties

The Coordinator directs the operation of the New Horizons Center for Apprenticeship and Adult Training (CFAAT), a registered apprenticeship and adult training operation serving employers and adult learners across Hampton Roads since 1965. Program areas include the skilled trades, health sciences, and additional occupational fields added in response to regional workforce demand. The position reports to the Chief Executive Officer, exercises considerable independent judgment, and is accountable for both the instructional results and the financial performance of the Center.

 

Program Funding Structure

CFAAT has operated as a substantially self-supporting program continuously since 1965. Tuition and fees paid by apprentices, adult students, and sponsoring employers fund the great majority of operating costs, including the salary and benefits of the Coordinator and of every position assigned to the Center; limited state funding supplements, but does not sustain, operations. Enrollment development and budget administration are therefore essential functions of this position rather than supplemental activities, and the Coordinator holds substantial latitude to set tuition rates, adjust schedules, and add or discontinue offerings in response to employer demand.

 

Work Schedule

• Hours: Full-time, year-round, exempt. 40 hours per week, Monday through Friday.
• Evening coverage: The Coordinator is accountable for administrative coverage of every evening class and works a later shift on assigned nights, adjusting daytime hours accordingly. Coverage rotates among the Coordinator, the Program Support Specialist, and the campus lead instructors, on a schedule the Coordinator sets with the Chief Executive Officer. Evening classes are held Monday-Thursday from 5:30-9:00 p.m. There are three instructional sessions per year.
• Between sessions: Daytime hours.
• Additional hours: Occasional weekend work for scheduled events.

Supervision Exercised

• Instructional staff: Sizable and predominantly part-time, composed primarily of credentialed practitioners teaching in the evening, including certified journeypersons, master technicians, and licensed health sciences instructors. Recruitment, assignment, supervision, and evaluation of this staff is a primary and continuing responsibility.
• Lead instructors: One designated at each campus to assist with evening operations.
• Program Support Specialist: Direct report. Registration, financial aid, student records, and database management.

Essential Functions of the Coordinator

 

Program and Instruction

• Designs, organizes, and implements apprenticeship and adult training programs that reflect the documented workforce requirements of the region.
• Directs the development of curriculum, instruction, and assessment, and ensures that programs satisfy applicable credentialing, licensure, and related instruction requirements.
• Approves instructional purchases and evaluates program effectiveness, recommending expansion or discontinuation of offerings.

Staffing, Enrollment, and Budget

• Recruits, hires, supervises, and formally evaluates instructional and support personnel, and directs the work of the Program Support Specialist.
• Develops and sustains enrollment through recruitment of adult students, apprentices, and employer sponsors, and coordinates marketing priorities with the specialist supporting the Center.
• Establishes tuition and fee schedules, oversees the collection and custody of program funds, and prepares and administers the annual program budget.

Students and Evening Operations

• Oversees class scheduling, registration, attendance standards, and student conduct, discipline, and discharge processes.
• Holds overall accountability for the safe and orderly operation of the Center during evening class hours and manages the shared evening coverage rotation.
• Implements emergency, lockdown, and inclement weather protocols, and maintains the memoranda of understanding with local law enforcement for routine patrol of the facility and parking areas.

Partnerships and Compliance

• Assembles and conducts advisory committee meetings and maintains working relationships with employers, unions, joint apprenticeship and training committees, regulatory bodies, and the VCCS.
• Ensures timely submission of required state, VCCS, and New Horizons reports, and performs other related duties as assigned by the Chief Executive Officer.

Required Knowledge, Skills, and Abilities

• Thorough knowledge of the principles, practices, administration, and supervision of adult education and registered apprenticeship training.
• Working knowledge of the regulatory and credentialing framework governing assigned program areas, including Virginia and federal Department of Labor apprenticeship standards, Virginia Board of Nursing regulations applicable to health sciences instruction, and VCCS related instruction requirements.
• Sufficient knowledge of the instructional specialties represented in the Center to assess and evaluate program and personnel effectiveness, and skill in designing and managing training programs, in budget administration, and in the use of student databases.
• Ability to communicate effectively with industry practitioners, employers, regulatory agencies, and public officials; to plan and direct the work of instructional and support staff; and to analyze data in developing short- and long-range plans.

Minimum Education, Training, and Experience

• Required: Bachelor’s degree in a related field; however, an equivalent combination of relevant education and experience may be substituted for the bachelor’s degree requirement.
• Preferred: Department of Defense Master Instructor rating or comparable technical credential; considerable experience in the technical trades, adult or technical training, supervision, or curriculum and instruction.
• Equivalency: Any equivalent combination of education and experience providing the knowledge, skills, and abilities described above. No license required.

Physical Requirements and Working Conditions

• Office, classroom, and instructional shop environments at two campus sites, with regular travel between sites and to employer locations. Requires mobility sufficient to patrol halls, shops, and grounds routinely, including during evening hours. Occasional light lifting; no unusual hazards.

SALARY RANGE: $82,539 to $142,591, commensurate with experience.

This job description is not an exhaustive list of duties and may be revised at any time.